Adding a watermark to your slides is quite essential when you want to avoid unauthorized use, trace leaks, protect the copyright, or build a brand identity. However, PowerPoint novices may not know the extract way to add a watermark. Don’t worry! In this guide, you can learn how to add watermarks in PPT with 2 easy methods: utilizing the Slide Master or Header & Footer. Moreover, steps for removing the watermarks are also given here.
Things You Should Know Before Adding a Watermark in PPT
Let’s first put the steps of how to insert watermark in PowerPoint aside, and discuss some features of a good watermark. Although you can design your watermark with any word, picture, color, or size, there are some tips that help make the watermarks more pleasing and acceptable.
- Show a simple but clear message: If your watermark contains too much information, it may distract your audience, letting them not concentrate on what you really want to show on the slides.
- Place the watermark in the back: If a watermark is set on the top, it will break the main content on your slides, such as some charts, pictures, bullet points, and titles.
- Use a light color and right size: A light-color watermark can blend into your slide background, which will not disturb your audience from reading the actual content. Besides, adjust the watermark to a right size that is perfect for your PowerPoint size.
- Choose a suitable font: If the font is too thin, too decorative, or too small, the audience may feel hard to read and it may affect the professionalism of your presentation.
How to Add Watermark in PPT [Text]
After reading the above part, you must get ready to learn how to add watermark to PPT. You can choose to add a text watermark or use a picture as a watermark. In this part, we will first discuss how to add a text watermark. Two ways will be respectively shown to you.
⭐ Add by Slide Master
When you use Slide Master to add a watermark, you will get into the Master View mode. The watermark will be placed at the bottom of the slide only. You can freely duplicate the text watermark and adjust its color, size, font, and location.
Step 1. Open PowerPoint and click on the “View” tab.
Step 2. Choose “Slide Master” and then you will enter the Master View mode.
Step 3. Select the slide you want to add watermarks to.
Step 4. Click on the “Insert” tab in the upper bar and select “Text Box“. Then, you can draw a horizontal or vertical text box and edit the text.
Step 5. Adjust the text color, size, font, and location in terms of your needs.
Step 6. Select “Slide Master” in the upper bar and click “Close Master View“. After that, you will see the uneditable watermarks on your slide. You can edit the main content now, and the watermarks will not be moved.
Note: If you want to remove the watermarks that you added before, go to “View” > “Slide Master“, delete the text watermarks, and close the Master View mode.
⭐ Add by Header & Footer
Another way to watermark PowerPoint is to use the Header & Footer. Yes! You can not only set the date and time, but also your own text as the header or footer. Placing this text anywhere on the slide, even in the center, makes it a simple and effective watermark option.
By this mean, you do not have to enter the Master View. However, the header will be placed above your text if you decide to place it in the middle of your slide, and you have to send it to the back manually.
Step 1. Open PowerPoint and navigate to the “Insert” section and choose “Header & Footer“.
Step 2. Select “Date and time” > “Fixed“. Then, enter the text you want to use as a watermark in the box.
Step 3. Tap the “Apply” or “Apply to All” button. Then, you can edit the watermark font, size, and color in accordance with your needs.
Note: If you want to remove the watermarks created by Header & Footer, just click the Header & Footer text box and delete the content in it.
How to Add Watermark in PPT [Picture]
Apart from the text watermark, you may be willing to use your organization or company logo as the watermark, letting the audience get and remember the information faster and making your presentation more professional. Luckily, adding a picture watermark to your slides is available. Slide Master can play a role, too.
Step 1. Open PowerPoint and navigate to “View” > “Slide Master“.
Step 2. Select “Insert” >”Images” > “Pictures” to choose an image used for a watermark from your device. Then, click “Insert” in the pop-up window.
Step 3. Adjust the image size and location, back to “Slide Master“, and select “Close Master View“. Then, you will see the selected picture lying at the bottom of the slide.
Note: If your picture watermark is too obvious, your audience may get distracted by it. Therefore, you can make the picture more transparent.
Step 1. When you are in the Slide Master view, right-click on the image and choose “Format Picture…“.
Step 2. Select the picture option and go to “Picture transparency“.
Step 3. Adjust to transparency to meet your requirements.
Bonus Tip: How to Add an Non-removable Watermark in PPT
Whether you choose to the Slider Master or the Header & Footer to draft watermark in PPT, you can lock it by right-clicking on it and select “Lock“. However, the “Lock” option can only lock the location of the watermark; if you share your slides with others, they can also easily remove the watermarks. But don’t worry! 2 workarounds are here!
➡️ Option 1: Convert PPT to PDF
Before sharing your PPT with others, you can convert it into a PDF. PDF files treat watermark as a permanent part of the page mage, making it nearly impossible for a casual user to remove.
Step 1. Click “File” in the upper-left corner of the PowerPoint page.
Step 2. Choose “Export” in the menu.
Step 3. Select “Create PDF/XPS Document” and click the “Create PDF/XPS” button. Then, save this PPT as a PDF file on your device.
Note: You can also use AiPPT to change PPT to PDF or PDF to PPT.
➡️ Option 2: Set a Password for your PPT
You can also use a password to limit people’s access to your PowerPoint slides.
Step 1. Click “File” in the upper-left corner of the PowerPoint page.
Step 2. Choose “Info” in the menu.
Step 3. Tap the “Protect Presentation” button and choose “Encrypt with Password“. Then, set a strong password so that others cannot access this file to edit your watermark even if they have it.
Conclusion
How to add watermark in PPT? You must master the 3 ways mentioned in this guide. With Slide Master and Header & Footer, either text or picture watermarks can be added to your slides without effort. Moreover, you can convert the PPT to PDF or encrypt it to avoid others from removing your watermark.
For your information, when adding a watermark, it is recommended to use short but informative text and place it in the back. Additionally, make the watermark in a light color and a readable font.
More about Adding Watermark in PPT
Except for the basic operation steps of how to make watermark in PowerPoint, you may have other detailed confusion about adding a watermark to your slides. Here are 3 frequently asked questions.
1. How to create a transparent logo in PPT?
The Slide Master function can do you a favor in both adding a logo and making it transparent.
- Open PowerPoint and select “View” > “Slide Master”.
- Select “Insert” > “Pictures” and choose the logo from your device.
- Adjust the size and location of this logo.
- Right-click on it, choose “Format Picuture…”. Then, select the picture icon and navigate to “Picture Transparency”. Here you can choose a preferred transparency for your logo.
2. How do you add a watermark in PowerPoint to all slides?
The operations are different when you use different tools to create watermarks.
Using the Slide Master to add a watermark:
- Select the slide that added a watermark.
- Choose “Insert” > “New Slide” > “Duplicate Selected Slides”. By doing so, all the new slides will contain the watermark.
Using the Header & Footer to add a watermark: When you add a header or footer, choose “Apply to All”, and the watermark will display in every slide.
3. How do I add a watermark to only one page in PowerPoint?
If you use Slide Master to add a watermark, it will only appear on the one slide you selected. Otherwise, if you use the Header & Footer, choose “Apply” instead of “Apply to All” so that the watermark will not be placed in all slides.
