{"id":6319,"date":"2025-12-02T01:00:30","date_gmt":"2025-12-02T08:00:30","guid":{"rendered":"https:\/\/resources.aippt.com\/?p=6319"},"modified":"2026-01-13T01:33:00","modified_gmt":"2026-01-13T08:33:00","slug":"edit-powerpoint-template","status":"publish","type":"post","link":"https:\/\/resources.aippt.com\/blog\/edit-powerpoint-template","title":{"rendered":"How to Edit PowerPoint Templates Step by Step"},"content":{"rendered":"\n

PowerPoint templates<\/a> are a total lifesaver! Those pre-designed slides save you hours of work and also provide a professional baseline.<\/p>\n\n\n\n

But here is the secret – the real magic happens only when you make it your own. By customising fonts, injecting your branding, and changing layouts, you transform a standard deck into an unforgettable presentation. We will show you how to edit PowerPoint templates<\/strong> step by step, so your presentation truly reflects your style.<\/p>\n\n\n\n

Ready to ditch generic slides? Let\u2019s dive in.<\/p>\n\n\n\n

The Difference Between PowerPoint Templates and Themes<\/h2>\n\n\n\n

Before we edit a PowerPoint template, let\u2019s check out the difference between templates and themes. A template is a pre-designed presentation file, ready with colors, layouts, and even placeholder content. It\u2019s basically a ready-to-use package.<\/p>\n\n\n\n

A theme, on the other hand, is a set of design elements like colors, fonts, and effects.<\/p>\n\n\n\n

While themes are easy to switch, building a templates for slides<\/a> from scratch is much harder. You have to build every layout and style manually, which takes time and also requires a good designer’s eye.<\/p>\n\n\n\n

Check out the templates below, which will save you all that work!<\/p>\n\n\n\n

Quick Method: Using an Existing PowerPoint Template<\/h2>\n\n\n\n

Are you short on time but need your presentation to look professional? Just head to AiPPT, an AI-powered online presentation maker<\/a>, to download 2 ready-made presentations for free every day!<\/p>\n\n\n\n

AiPPT lets you create an entire presentation from a simple topic or a template. You can work on the AI-generated presentation online or download it to edit with PowerPoint<\/a>.<\/p>\n\n\n\n

\n
Generate PPT Now<\/a><\/div>\n<\/div>\n\n\n\n

<\/p>\n\n\n\n

Step 1: <\/strong>Go to AiPPT.com<\/a> website. Click Create from Topic<\/strong> or upload a document.<\/p>\n\n\n\n

\"enter<\/figure>\n\n\n\n

Step 2: <\/strong>Enter your keywords. AiPPT will generate an outline, which you can edit. Once satisfied, click Select Template<\/strong>.<\/p>\n\n\n\n

\"select<\/figure>\n\n\n\n

Step 3: <\/strong>Select a template from the gallery. Click Generate PPT<\/strong>.<\/p>\n\n\n\n

\"generating<\/figure>\n\n\n\n

Step 4: <\/strong>AI will generate your presentation. Click the Edit <\/strong>button to make changes, if any. Once satisfied, click \u2018Download<\/strong>\u2019 to save the presentation to your computer.<\/p>\n\n\n\n

\"download<\/figure>\n\n\n\n

How to Create and Edit a PowerPoint Template from Scratch<\/h2>\n\n\n\n

Tired of playing \u201c fix the font \u201c on every slide? Building your own template from scratch with your branding is a game-changer. You will learn how to customize theme elements, design custom layouts, as well as how to edit PPT templates in this section.<\/p>\n\n\n\n

Step 1. Start with a Blank Presentation<\/h3>\n\n\n\n

The first step is to start with a clean slate. We are going to make this template truly your own, removing all generic aspects from the slide.<\/p>\n\n\n\n

\u27a4 Open PowerPoint. Go to Home<\/strong>, then click Blank Presentation<\/strong> to create a new presentation.<\/p>\n\n\n\n

\"add<\/figure>\n\n\n\n

Step 2. Open Slide Master View<\/h3>\n\n\n\n

The Slide Master view is like the secret sauce of Grandma\u2019s pasta! If you tweak the color there, it will appear in all slides.<\/p>\n\n\n\n

\u27a4 To open the Slide master View<\/strong>, go to View > Slide Master.<\/p>\n\n\n\n

\u27a4 A new view with a thumbnail panel will open. The top left slide is your slide master. It\u2019s slightly larger than other thumbnails.<\/p>\n\n\n\n

\"open<\/figure>\n\n\n\n

Step 3. Customize Theme Elements<\/h3>\n\n\n\n

Now that you have the Slide master view open, it’s time to customize colors, backgrounds, and fonts.<\/p>\n\n\n\n

\u27a4 Theme Colors: <\/strong>Click colors in the Background group. Choose from the list.<\/p>\n\n\n\n

\"customize<\/figure>\n\n\n\n

\u27a4 Theme Fonts:<\/strong> Click Fonts<\/strong> > Customize Fonts <\/strong>in the background group. Select from the pop-up menu and save your choice.<\/p>\n\n\n\n

\"adjust<\/figure>\n\n\n\n

\u27a4 Background styles: <\/strong>Click background styles > Format Background <\/strong>and select your choice.<\/p>\n\n\n\n

\"adjust<\/figure>\n\n\n\n
\n

If you need to change the PowerPoint slide size, click on this link to get the tutorial: >> What Size is a PowerPoint Slide & How to Change it?<\/a><\/p>\n<\/blockquote>\n\n\n\n

Step 4. Design Custom Slide Layouts<\/h3>\n\n\n\n

The Next step is customizing the slide layout to match the presentation to your brand style. Here you will learn to build the exact layout your presentation needs.<\/p>\n\n\n\n

\u27a4 Select the master slide, then click Insert Layout <\/strong>to insert a new layout.<\/p>\n\n\n\n

\u27a4 To add placeholders, go to Insert Placeholder<\/strong> and choose from picture, text, media, and then drag and drop on the layout.<\/p>\n\n\n\n

\"insert<\/figure>\n\n\n\n

Step 5. Add Branding and Visuals<\/h3>\n\n\n\n

Want to ditch the generic look? Branding makes your slides unmistakably you! Let\u2019s see how to add visuals and branding.<\/p>\n\n\n\n

\u27a4 Go to Insert > Pictures<\/strong> and browse for your file. Resize\/reposition the logo as required.<\/p>\n\n\n\n

\"add<\/figure>\n\n\n\n

Step 6. Save and Reuse the Template<\/h3>\n\n\n\n

Your presentation is ready! Now it’s time to save it as a template. If needed, you can modify PowerPoint templates afterwards.<\/p>\n\n\n\n

\u27a4 To save the template, click File > Save As<\/strong>, then select the location.<\/p>\n\n\n\n

\u27a4 From the Pop-up menu, select PowerPoint Template<\/strong> or .potx<\/strong> as the file type and click Save<\/strong>.<\/p>\n\n\n\n

\"save<\/figure>\n\n\n\n

Key Principles of Good PowerPoint Design<\/h2>\n\n\n\n

Want your presentation to shine? These key points will make your PPT professional, clear, and engaging.<\/p>\n\n\n\n

\ud83c\udfaf Consistency: <\/strong>Stick to the same fonts, colors, and layouts throughout the slideshow for a cohesive, clean look.<\/p>\n\n\n\n

\ud83c\udd70\ufe0f Use readable fonts: <\/strong>Use one or two legible fonts that the audience can see from a distance ( eg, Arial or Calibri)<\/p>\n\n\n\n

\u2705 Balance text and Visuals:<\/strong> Mix words with visuals. Don\u2019t let either dominate.<\/p>\n\n\n\n

\ud83c\udfa8 Color contrast: <\/strong>make it easy for the eye – dark text on light background or vice versa.<\/p>\n\n\n\n

\u2728 Simplicity:<\/strong> Keep it simple. Avoid cluttering slides and focus on one main message throughout the presentation.<\/p>\n\n\n\n

Best 5 Versatile PowerPoint Slide Design Templates for Free<\/h2>\n\n\n\n

You have learned to build and edit a template in PowerPoint. But if you don’t have time to build from scratch, just head to the AiPPT website to find a ready-made PowerPoint theme<\/a> for any occasion. And it’s totally free!<\/p>\n\n\n\n

1. It’s Christmas Time<\/h3>\n\n\n\n

Planning an event for Christmas? This is the perfect template to present your plan for Secret Santa to your team! This slide deck features a winter blue-themed color palette with playful illustrations. You can even save this attractive layout in the cloud, so you can access it on the go!<\/p>\n\n\n\n

\"its<\/figure>\n\n\n\n
\n

Try This Template for Free: <\/strong>>> Free Christmas Present Shopping List PowerPoint Template<\/a><\/p>\n<\/blockquote>\n\n\n\n

2. Get Your Marketing Plan Off the Ground<\/h3>\n\n\n\n

This template offers a structured plan to manage conversions, retain clients, and create a polished project roadmap. Template includes ready-made slides for market analysis, campaign timelines, and KPI tracking, and its blue color schemes help to improve clarity. AiPPT helps you easily modify PPT templates to change the color theme to match your brand.<\/p>\n\n\n\n

\"get<\/figure>\n\n\n\n
\n

Try This Template for Free: <\/strong>>> Blue Business Marketing Plan PowerPoint Template<\/a><\/p>\n<\/blockquote>\n\n\n\n

3. Sales Report<\/h3>\n\n\n\n

Simply modify this ready-made template to present your integrated sales and marketing report to the board! All the essential slides to outline the market, tactics, sales funnel, and KPI\u2019s are already included. You can use this template to present a clear, actionable business plan.<\/p>\n\n\n\n

\"sales<\/figure>\n\n\n\n
\n

Try This Template for Free: <\/strong>>> Integrated Sales and Marketing Plan PowerPoint Template<\/a><\/p>\n<\/blockquote>\n\n\n\n

4. Research Proposal<\/h3>\n\n\n\n

Present your research findings in this template designed to meet the highest academic standards. It includes dedicated slides for literature reviews, research methodology, and data analysis. Whether you are applying for a grant or defending a thesis, this is the right template!<\/p>\n\n\n\n

\"research<\/figure>\n\n\n\n
\n

Try This Template for Free: <\/strong>>> Blue Research Project Proposal PowerPoint Template<\/a><\/p>\n<\/blockquote>\n\n\n\n

5. Present Your Company with Confidence<\/h3>\n\n\n\n

This dynamic template provides a complete framework of the company’s mission, team, and services with stunning visuals. You can use this free resource with timelines and charts to make a memorable impact on the audience. Just edit the color palette to match your company branding, and replace placeholders with high-resolution photos of your team.<\/p>\n\n\n\n

\"present<\/figure>\n\n\n\n
\n

Try This Template for Free: <\/strong>>> Modern Business Profile Free PowerPoint Template<\/a><\/p>\n<\/blockquote>\n\n\n\n

Conclusion<\/h2>\n\n\n\n

Wrapping things up: Now you’ve got your own template with company branding, so no need to edit a PowerPoint template every time you have a presentation! If you are pressed for time, just head over to the AiPPT website and use the ready-made templates<\/a>.<\/p>\n\n\n\n

We have studied how to edit PowerPoint templates in detail, and if the company has a specific requirement, you are a master designer now!<\/p>\n\n\n\n

FAQs on How to Edit PowerPoint Templates<\/h2>\n\n\n\n

Here are some of the PowerPoint edit layout concerns the readers had.<\/p>\n\n\n\n

1. Can you edit PPT templates online?<\/h3>\n\n\n\n

Yes, it\u2019s possible, but PowerPoint for Web cannot directly edit a .potx file. You can opt for an online tool like AiPPT.<\/p>\n\n\n\n

    \n
  1. Go to the AiPPT site, generate the PPT, and apply the template when prompted.<\/li>\n\n\n\n
  2. Use the AIPPT drag and drop tools to edit the PPT as needed.<\/li>\n\n\n\n
  3. When you are happy with the outcome, export the presentation.<\/li>\n<\/ol>\n\n\n\n

    <\/p>\n\n\n\n

    2. How to modify PowerPoint template background\/header\/footer?<\/h3>\n\n\n\n

    Here is an easy way to change the header\/Footer.<\/p>\n\n\n\n

      \n
    1. Go to View> Slide Master.<\/li>\n\n\n\n
    2. Now you can insert or edit headers\/footers via Insert <\/strong>> Header Footer<\/strong>. You can include date and time, slide number, or a footer note.<\/li>\n\n\n\n
    3. Close master view. Your edits will be applied to all slides.<\/li>\n<\/ol>\n\n\n\n

      <\/p>\n\n\n\n

      3. How to edit a PowerPoint template for an existing presentation?<\/h3>\n\n\n\n

      Let\u2019s see how to change a template in a presentation you have already created.<\/p>\n\n\n\n

        \n
      1. Go to View > Slide master<\/strong>.<\/li>\n\n\n\n
      2. To change the Theme, go to Edit theme<\/strong> and select from the drop-down list.<\/li>\n\n\n\n
      3. To change colors, fonts, select from the background tab.<\/li>\n\n\n\n
      4. Close master view.<\/li>\n<\/ol>\n\n\n\n

        <\/p>\n","protected":false},"excerpt":{"rendered":"

        PowerPoint templates are a total lifesaver! Those pre-designed slides save you hours of work and also provide a professional baseline. But here is the secret – the real magic happens only when you make it your own. By customising fonts, injecting your branding, and changing layouts, you transform a standard deck into an unforgettable presentation. […]<\/p>\n","protected":false},"author":2,"featured_media":6341,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_seopress_titles_title":"How to Edit PowerPoint Templates Step by Step","_seopress_titles_desc":"Learn how to edit PowerPoint templates step by step! 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Select from the pop-up menu and save your choice.\r\nBackground styles: Click background styles > Format Background and select your choice.","image":"","width":"","height":""},"4":{"name":"Design Custom Slide Layouts","text":"The Next step is customizing the slide layout to match the presentation to your brand style. Here you will learn to build the exact layout your presentation needs. Select the master slide, then click Insert Layout to insert a new layout. To add placeholders, go to Insert Placeholder and choose from picture, text, media, and then drag and drop on the layout.","image":"","width":"","height":""},"5":{"name":"Add Branding and Visuals","text":"Want to ditch the generic look? Branding makes your slides unmistakably you! Let\u2019s see how to add visuals and branding. Go to Insert> Pictures and browse for your file. Resize\/ reposition the logo as required.","image":"","width":"","height":""},"6":{"name":"Save and Reuse the Template","text":"Your presentation is ready! Now it\u2019s time to save it as a template. If needed, you can modify PowerPoint templates afterwards. To save the template, click File > Save As, then select the location. From the Pop-up menu, select PowerPoint Template or .potx as the file type and click Save.","image":"","width":"","height":""}}},{"_seopress_pro_rich_snippets_type":"faq","_seopress_pro_rich_snippets_faq":{"0":{"question":"Can you edit PPT templates online?","answer":"Yes, it\u2019s possible, but PowerPoint for Web cannot directly edit a .potx file. You can opt for an online tool like AiPPT.\r\n1. Go to the AiPPT site, generate the PPT, and apply the template when prompted.\r\n2. Use the AIPPT drag and drop tools to edit the PPT as needed.\r\n3. When you are happy with the outcome, export the presentation."},"2":{"question":"How to modify PowerPoint template background\/header\/footer?","answer":"Here is an easy way to change the header\/Footer.\r\n1. Go to View> Slide Master.\r\n2. 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